White Cube is looking for a Sales Administrator to join our Hong Kong team:

- Responsible for providing sales administration support to the regional sales team in Asia
- Duties predominantly relate to pre-sale administration (research, recording offers, database management etc.)
- Must have ability to multitask and work effectively under pressure
- Excellent communication skills, strong command in both Chinese and English
- Minimum two years of work experience, preferably in art galleries or organisations
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RESPONSIBILITIES

* Sales Administration (70%)
Assigned duties are subject to change
- Draft formal client correspondence for artwork proposals, art fair and exhibition previews as required - Create bespoke offer packs and PDFs with artwork details
- Translate artwork information as required
- Assist with the sending out of artwork information packs, invoices and catalogue mail outs
including collating, mailing, tracking in database, printing glossy images etc.
- Oversee the preparation of client lists such as call lists, offer lists, contact lists for events, email and catalogue mail-outs, and update information on database
- Assist with management and maintenance of client database
- Assist with client and artwork research as instructed
- Act as the point of contact for clients by phone, email and in person as required
- Inform all relevant departments of transactions (Finance Registrars, Partners)
- Organise the hang of artworks for client viewings, communicating and liaising with internal staff (warehouse / technical) and external companies to ensure the hang is executed
- Assist and support in maintaining good-working relationships with new and existing clients acting as the point of contact for clients by phone, email and in person as required
- Work flexible working hours during international travel as required
- Attend regular internal training sessions as required
- Assist with submitting credit and cash expenses in a timely manner
- Book cars & couriers as requested
- Pass invoices for purchases made within 48 hours of receipt of invoice team
- Work at gallery's exhibition openings and external events
- Attend internal meetings (Sales and Admin) meetings and minute as required
- Manage all travel bookings alongside individual T&E budget and assist with submission quarterly ensuring budget is not exceeded and company guidelines are adhered to
- General duties (diary management etc.)
- Act as cover for Sales Administrators during annual and sick leave
- Ad hoc duties as assigned

*Sales Team Administration (30%)
- Art Fair Coordination
- Projects as assigned

*Front Desk Support
- Welcome walk-in clients answering questions and forwarding to colleague as appropriate
- Offer coffee & tea to clients

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Interested parties please send your resume with cover letter to: amysuen@whitecube.com