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Location: 3812 Gallery, Hong Kong
Type: Full-time (5 days) / Part-time (at least 2 days per week), on-site
Duration: 6 months (paid), with the possibility of conversion to a permanent contract upon successful completion
About 3812 Gallery:
3812 Gallery is a leading contemporary Asian art gallery with spaces in London and Hong Kong. The gallery is committed to fostering cultural dialogue through its curatorial programme, representing a dynamic roster of established and emerging artists. We are now expanding our London team and seeking a talented and driven individual to join us as a Operations, registrar and Exhibition Coordinator.
Position Overview:
This full-time or part-time, on-site role combines gallery operations, sales coordination, and client services responsibilities. The ideal candidate will have strong organisational skills, a proactive attitude, and a genuine interest in the commercial art world. This internship is designed as a pathway to a permanent role for high-performing candidates.
Key Responsibilities:
Sales Coordination
- Assist in planning and organising sales activities
- Assist in preparing artwork offers, invoices, and follow-up communications with collectors and clients
- Support and manage client communications, with a focus on building and maintaining an effective CRM system
- Maintain and update client and contact databases (Artlogic/CRM), ensuring accurate and up-to-date records
- Prepare and update sales materials including price lists, artist bios, and presentation decks
- Coordinate artwork deliveries to clients, including scheduling with shippers and ensuring timely and safe arrivals
- Support gallery exhibitions, client viewings, and art fairs as needed
Operation and Inventory Management
- Maintain accurate inventory records using Artlogic, including updates on artwork locations and status
- Coordinate with artists on artwork sales activities and ensure smooth communication
- Ensure projects remain on schedule and oversee production timelines
- Support consignment documentation, loan agreements, and gallery archiving
- Assist with condition reporting and documentation of artworks before, during, and after exhibitions
- Coordinate with artists, shippers, framers, and installers to ensure smooth exhibition delivery
- Support the team during installation and deinstallation, ensuring artworks are placed correctly and safely
Candidate Profile:
- Currently studying or holding a degree in Art History, Fine Arts, Business, or a related field
- Previous experience in a commercial gallery, auction house, or client-facing role is a strong advantage
- A confident communicator with strong interpersonal and organisational skills
- Strong attention to detail and ability to manage multiple tasks simultaneously
- Proficient in MS Office (Excel, Word, PowerPoint). Knowledge of Artlogic or similar CRM is a plus
- Fluency in English and Cantonese or Mandarin (written and spoken)
- Proactive, can-do attitude; calm under deadline pressure; willingness to learn
- Knowledge of Artlogic, Excel, and Adobe Suite is an advantage
Application
If you are interested in joining 3812 Gallery as an intern, please send your cover letter, CV, availability (full-time or part-time, with date indication), and proposed start date to:
Subject line:
Application - Gallery Intern (Sales Coordination) - Your Name
Visit www.3812gallery.com for more information. Only shortlisted candidates will be contacted.
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