Gallery Operations Manager – Soluna Fine Art

Soluna Fine Art is a gallery specialising in Asian fine art and objects with deep roots in South Korea. Our mission is to revitalise interest in Eastern aesthetics and philosophy by showcasing established and emerging artists and works of traditional value with contemporary interpretation. Works by artists represented by Soluna Fine Art can be found in private collections and institutions around the world. As well as exhibitions, our annual programme includes fairs, educational initiatives and multi-disciplinary collaborations on an international level.

We are seeking a candidate with a solid experience in art galleries for a full-time Gallery Operations Manager position. This person will be assisting the gallery owner in business management and development, as well as overseeing the day-to-day operation of the gallery and coordinating the exhibitions. An ideal candidate should be a responsible, great in communication and experienced person who can lead the team and assist the owner. 

Responsibilities:

Gallery Operations:

• Manage all shippings and coordinate with shippers and suppliers, including requesting quotations, preparing documents such as commercial invoices, work lists, and certificate of insurance, etc.
• Oversee exhibition installation and de-installation.
• Conduct condition checks and report prior artwork shipping and shipment arrival with the support from Gallery Assistant.
• Manage the gallery’s inventory in the exhibition space and external storage, and conduct inventory checks twice a year with the support from the team.
• Manage the gallery’s fine art, public liability, and business protection insurance.

Administration and Finance:

• Compile and organize all sales invoices and expense receipts with the support from Gallery Assistant.
• Ensure all expenses and outstanding amount, including artist payments, are settled.
• Ensure transferring all financial documents to the gallery’s accountants for annual accounting and audit processes.
• Ensure gallery adheres to all government and legal regulations, and communicate with government departments, landlord, and other possible vendors, suppliers, and parties when needed.
• Ensure office supplies, such as stationeries, miscellaneous items, wrapping and packing materials have enough stock with the support from Gallery Assistant.

• Manage all art fair applications, including all logistics, administration, and coordination.
• Oversee on-site and off-site private events and dinners.
• Oversee the general PR and Marketing strategies, including press materials, media communications, and gallery’s social and online platforms with the support from Gallery Associate.
• Oversee the general exhibition plannings and ensure all set-ups are according to schedule.
• Manage all artist contracts and occasionally communicate with artists for upcoming exhibitions and programs.

Requirements:

• B.A. in Arts, Cultural Management, Communications, or Business Administration will be ideal.
• More than 2 years of experience in art industry, particular in commercial fine art galleries.
• Excellent Cantonese, Mandarin and English language written and verbal communication skills.
• Must have strong interpersonal and professional skills.
• A team player who can support the Gallery Owner and the team.
• Exceptional attention to details.
• Familiar with using Adobe Clouds, Google Drive and Microsoft office.

Interested candidates please send your cover letter and CV with expected salary to contact@solunafineart.com