Gallery Operations Manager – Soluna Fine Art – 2020

Soluna Fine Art is an art gallery specialized in Asian contemporary fine arts and objects with deep roots in South Korea.

We are seeking a candidate with a solid experience in art galleries for a full-time Gallery Operations Manager position. This person will be assisting the gallery owner in business development and sales, as well as oversee the day-to-day operation of the gallery and associated exhibitions. An ideal candidate should be a responsible, great in communication and experienced person who can lead the team of 2 and assist the owner. 

Responsibilities:

Gallery Operations:

• Manage all shippings and coordinate with shippers and suppliers, including requesting quotations, preparing documents such as commercial invoices, work lists, and certificate of insurance, etc.
• Oversee exhibition installation and de-installation.
• Conduct condition checks and report prior artwork shipping and shipment arrival with the support from Gallery Assistant.
• Manage the gallery’s inventory in the exhibition space and external storage, and conduct inventory checks twice a year with the support from the team.
• Manage the gallery’s fine art, public liability, and business protection insurance.

Administration and Finance:

• Compile and organize all sales invoices and expense receipts with the support from Gallery Assistant.
• Ensure all expenses and outstanding amount, including artist payments, are settled.
• Ensure transferring all financial documents to the gallery’s accountants for annual accounting and audit processes.
• Ensure gallery adheres to all government and legal regulations, and communicate with government departments, landlord, and other possible vendors, suppliers, and parties when needed.
• Ensure office supplies, such as stationeries, miscellaneous items, wrapping and packing materials have enough stock with the support from Gallery Assistant.

• Manage all art fair applications, including all logistics, administration, and coordination.
• Oversee on-site and off-site private events and dinners.
• Oversee the general PR and Marketing strategies, including press materials, media communications, and gallery’s social and online platforms with the support from Gallery Associate.
• Oversee the general exhibition plannings and ensure all set-ups are according to schedule.
• Manage all artist contracts and occasionally communicate with artists for upcoming exhibitions and programs.

Requirements:

• B.A. in Arts, Cultural Management, Communications, or Business Administration will be ideal.
• More than 2 years of experience in art industry, particular in commercial fine art galleries.
• Excellent Cantonese, Mandarin and English language written and verbal communication skills.
• Must have strong interpersonal and professional skills.
• A team player who can support the Gallery Owner and the team.
• Exceptional attention to details.
• Familiar with using Adobe Clouds, Google Drive and Microsoft office.

Interested candidates please send your cover letter, CV and a writing sample to contact@solunafineart.com